Expense Management Specialist

The Opportunity:

Our client is an international and multicultural, fast-moving intellectual services provider supporting high-value decision-making across industries. The team is constantly growing and now looking for an Expense Management Specialist to join its team in Vilnius.

Our expectations for the candidate:

• 2+ years of administrative, finance, or operations experience (ideally in fintech, banking, or a related sector);
• Strong Excel skills (pivot tables, formulas);
• High attention to detail and accuracy when handling data;
• Excellent organizational and communication skills;
• C1 English and Lithuanian language skills;
• A “fix-it” mindset and the drive to create order out of chaos.

Tasks and responsibilities:

• Collect, review, and organize invoices, travel expense claims, and other expense documentation from internal teams and external vendors;
• Accurately enter and maintain expense and travel cost data in Excel and other reporting tools;
• Assist with reconciliation of expenses against internal records and budgets;
• Support CEO and finance team with ad-hoc reporting and administrative tasks;
• Communicate with vendors, employees, and internal stakeholders to ensure timely submission and approval of invoices and travel expense claims;
• Help improve and streamline internal expense and travel reimbursement processes.

Company offers:

• 2300-3000 € (gross) salary
• Annual bonus upon results
• The opportunity to work in an innovative and meaningful organization
• A modern and ergonomic office in the city centre with daily snacks
• Budget for leisure time activities
• Dynamic, collaborative and global working environment