Office Coordinator (Internal Communications Support)

At PPMI, part of the Verian Group, we help build a world where policies work.

We are a leading European research and policy analysis centre working with public sector organisations, international institutions and civil society to address complex policy challenges. Since 2001, we have provided evidence-based research, evaluation and advisory services that help decision-makers turn evidence into practical, actionable policy solutions.

Our work combines methodological rigour with real-world impact. We support clients across Europe and beyond by delivering high-quality research, facilitating stakeholder engagement and translating complex evidence into clear recommendations for policy and practice.

Office Coordinator (Internal Communications Support) 

We're looking for an Office Coordinator to join our Vilnius team. The main focus of the role is making sure the office runs smoothly and colleagues have the support they need day to day. You'll also help with internal communication, team events and wellbeing activities.

This role would suit someone who enjoys working with people, is proactive, spots what needs attention and is comfortable switching between planned tasks and unexpected requests. Previous experience in a similar role is useful but not essential, we're happy to consider someone at the start of their career who's ready to take ownership.

What you'll be doing

Office coordination (main focus)

• Be the main point of contact for day-to-day office matters.
• Welcome visitors, answer incoming calls and manage company correspondence.
• Make sure the office is organised, well stocked and ready for colleagues and guests.
• Order office supplies and coordinate with suppliers and service providers.
• Maintain records of IT equipment and other company assets.
• Support colleagues with practical office-related questions.

Internal communications (supporting part of the role)

• Prepare the weekly internal newsletter for the Lithuania team.
• Collect updates from colleagues and help prepare clear internal messages.
• Create simple materials in Canva.
• Help organise team events, wellbeing activities and other internal initiatives.

We're looking for someone who

• Speaks fluent Lithuanian and English (written and spoken).
• Is well organised and comfortable juggling multiple priorities.
• Takes initiative and is comfortable working independently.
• Is friendly, approachable and enjoys helping people.
• Is reliable and takes responsibility for their work.
• Is comfortable dealing with both routine administrative tasks and unexpected requests.
• Has basic Canva skills, or is willing to learn.
• Is comfortable working from the office full-time.

Experience in office administration, reception, customer service, events or internal communication is an advantage,  but we're also open to someone early in their career who's keen to learn.

What we offer

• €1,600–€1,800 gross per month, depending on experience and skills.
• Performance-based bonuses.
• Private health insurance.
• Perks.lt employee benefits platform.
• Vilnius public transport card.
• Mindletic wellbeing support.
• 3 personal days per year, in addition to standard vacation leave.
• Regular team events and wellbeing activities.
• An opportunity to build experience in office coordination and internal communications.
• A supportive team and a role where your work is visible and valued.
  

Working arrangements

Full-time, based in our Vilnius office, working hours 09:00–18:00 (including a 1-hour lunch break). As the role involves supporting the office and colleagues in person on a daily basis, it is primarily on-site. Occasional remote work can be agreed on a case-by-case basis when needed.

Interested?

If this sounds like a role you'd enjoy, we'd love to hear from you!

Apply today or share this opportunity with someone who might be the perfect fit.