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Executive administrative assistant | Junior-Mid

Nord Security
Full-time
On-site
Vilnius, Lithuania
We are looking for a highly organized and proactive Executive Administrative Assistant to support our company’s co-founders and C-level executives. In this role, you will work closely with the CEO and leadership team, ensuring smooth daily operations while handling a wide range of administrative tasks. As the sole administrative support in the department, you will play a key role in maintaining efficiency, organization, and a welcoming office environment.

Main Responsibilities

    • Maintain office organization, ensuring cleanliness and order at all times.
    • Manage company calendars, schedule meetings, and handle personnel requests.
    • Assist with daily office needs, including coffee runs and general team support.
    •  Track birthdays and arrange gifts or celebrations.
    •  Handle incoming and outgoing correspondence, including emails and letters.
    •  Process and upload invoices as requested by management.
    •  Welcome and assist guests, ensuring a professional and friendly first impression.
    •  Support other administrative and ad-hoc tasks as needed.
    •  Run various personal errands.
    •  Organize leadership team and personal events.
    •  Find and book hotels, restaurants, and activities for executives.

Core Requirements

    • Strong organizational skills with great attention to detail.
    •  Ability to multitask and prioritize effectively.
    •  Proficiency in Microsoft Office (Word, Excel) and Google Suite.
    •  Excellent written and verbal communication skills.
    •  A positive, proactive attitude with a problem-solving mindset.
    •  A keen eye for cleanliness and order, ensuring the office is always well-maintained.
    •  Fluency in English and Lithuanian, both written and verbal.
    •  A valid Category B driver’s license.

Salary Ranges

    • Gross Salary 1600- 2050 EUR/Month.
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